Everything you need to know about RouteCabin. Can't find what you're looking for? Contact our support team — we reply within 2 hours.
Basics
Getting Started
What is RouteCabin?
RouteCabin is a cloud-based school transport management platform that helps operators and schools manage students, vehicles, fees, attendance, drivers, and expenses from one dashboard. It replaces paper registers and manual processes with automated digital tools, giving you real-time visibility into every aspect of your transport operation.
Who is RouteCabin for?
RouteCabin serves three main audiences: independent transport operators running vans or buses for multiple schools, schools, colleges, and universities with their own fleets, and school districts managing transport across multiple campuses. Whether you manage 10 students or 10,000, RouteCabin scales to fit your needs.
How do I get started?
Sign up for a free account at routecabin.com/register. Add your vehicles, import your student list, and you're ready to go. Most operators are fully set up within 30 minutes. Our team helps with onboarding at no extra cost, including data migration and initial configuration.
Do I need to install any hardware?
No. RouteCabin is a web-based platform that works on any browser. For GPS tracking, the driver simply uses the RouteCabin mobile app on their existing smartphone. No special hardware, GPS tracking devices, or on-premise installations are needed. This keeps your costs low and setup fast.
Can I import my existing student data?
Yes. You can import students via CSV or Excel file directly from your dashboard. The import tool maps your columns to RouteCabin fields automatically. If you need help, our support team can format and upload your data during onboarding at no additional cost.
Is there a mobile app?
Yes. RouteCabin has a dedicated mobile app for drivers that handles attendance marking and GPS tracking. Administrators access the platform through a fully responsive web dashboard that works seamlessly on desktops, tablets, and mobile phones. There is no need for parents to install any app — they receive notifications via WhatsApp.
Platform
Features
How does fee collection work?
RouteCabin generates monthly fee vouchers with unique QR codes for each student. It tracks all payments across cash, bank transfer, JazzCash, and EasyPaisa, identifies defaulters automatically, and sends WhatsApp reminders to parents with outstanding balances. You can view real-time collection status on your dashboard and export detailed reports for accounting.
How does attendance tracking work?
Drivers or conductors select a vehicle, pick the shift (morning or evening), and tap Present, Absent, or Leave for each student. Parents receive an instant WhatsApp notification confirming their child's status. Monthly attendance reports are generated automatically with color-coded calendars, making it easy to spot patterns and share records with schools.
What WhatsApp features are included?
RouteCabin sends fee receipts, payment reminders, attendance alerts, custom notifications, and broadcast messages — all via WhatsApp with a 98% open rate. Parents don't need to download any additional app, and messages arrive in a channel they already check daily. You can also send one-time announcements such as schedule changes or holiday notices to all parents at once.
Can I track vehicle expenses?
Yes. Log expenses by vehicle and category — fuel, maintenance, insurance, driver salary, tolls, and more. RouteCabin generates monthly profit-and-loss statements showing revenue versus costs per vehicle so you can identify which routes are profitable and where you can cut costs.
How does GPS tracking work?
Drivers use the RouteCabin mobile app, which shares their real-time location during active trips. Administrators see all vehicles on a live map with route history, speed alerts, and geofence notifications. No aftermarket GPS hardware is required — the driver's smartphone handles everything.
Can I manage multiple schools or branches?
Yes. The Enterprise plan supports multi-branch and multi-campus setups. Each branch can have its own administrator with role-specific permissions, while the owner retains a central dashboard view across all locations. This is ideal for school districts and operators serving multiple institutions.
Does RouteCabin generate reports?
Yes. RouteCabin offers comprehensive reporting including fee collection summaries, attendance records, expense breakdowns, profit-and-loss statements, defaulter lists, and vehicle utilization reports. All reports can be filtered by date range, vehicle, or school and exported to PDF and Excel for sharing with stakeholders.
Can parents access the system?
Parents receive WhatsApp notifications for fees and attendance on all plans. On Professional and Enterprise plans, a dedicated parent portal is available where parents can log in to view their child's transport details, complete fee history, payment receipts, and attendance records — all without needing to contact the operator.
Plans
Pricing & Billing
Is RouteCabin really free?
Yes. The Free plan includes up to 20 students, 1 vehicle, basic attendance and fee tracking, and email support. No credit card is required to sign up and there is no time limit — it is free forever, not a trial. You only pay when you choose to upgrade for additional features or capacity.
What does the Professional plan include?
The Professional plan supports up to 200 students and 10 vehicles. It includes full fee management with printable vouchers, WhatsApp integration for notifications and reminders, expense tracking, profit-and-loss reports, and priority support. Pricing is Rs. 2,500/month ($9/month). See the pricing page for a full feature comparison.
What does the Enterprise plan include?
The Enterprise plan offers unlimited students and vehicles along with all Professional features. It adds multi-branch support, custom branding with your company logo and colors, REST API access for integrations, and a dedicated account manager. Pricing is Rs. 5,000/month ($19/month). Ideal for large operators and school districts.
Can I upgrade or downgrade anytime?
Yes. You can switch plans at any time from your dashboard. When upgrading, you get immediate access to new features and the billing difference is prorated. When downgrading, changes take effect at the start of your next billing cycle so you keep access to your current features until then.
What payment methods do you accept?
We accept bank transfer, JazzCash, EasyPaisa, credit and debit cards, and international wire transfer. International customers can also pay via Stripe. All transactions are processed securely and you receive a digital receipt for every payment.
Is there a setup fee or long-term contract?
No setup fees and no contracts. Pay month-to-month and cancel anytime with no penalties. We also offer annual billing with a 20% discount for customers who prefer to pay upfront. Onboarding assistance and data migration are included free of charge on all plans.
Tech
Technical
What browsers does RouteCabin support?
RouteCabin works on all modern browsers including Google Chrome, Mozilla Firefox, Apple Safari, and Microsoft Edge. The admin dashboard is fully responsive and optimized for desktops, tablets, and mobile devices. We recommend keeping your browser up to date for the best experience.
Is there an API available?
Yes. Enterprise plan customers get access to the RouteCabin REST API for integrating with school management systems, accounting software, and custom applications. Comprehensive API documentation is provided with code samples, and our engineering team is available to assist with integration.
Can I use RouteCabin offline?
The admin dashboard requires an internet connection to function. However, the mobile app is designed to handle intermittent connectivity — it can cache attendance data locally and sync automatically when the connection is restored, so drivers are never blocked from marking attendance during a trip.
Does RouteCabin integrate with other software?
RouteCabin integrates with WhatsApp for parent notifications, JazzCash and EasyPaisa for mobile payments, and offers REST API access on Enterprise plans for custom integrations with school management systems, ERP platforms, and accounting software. We are continuously expanding our integration ecosystem.
What is your uptime guarantee?
RouteCabin maintains a enterprise-grade reliability. Our infrastructure is monitored around the clock with automated failover, daily backups, and proactive alerting. Scheduled maintenance windows are communicated in advance and typically occur during off-peak hours to minimize disruption.
Trust
Security & Privacy
Is my data secure?
Yes. RouteCabin uses SSL/TLS encryption for all data in transit, encrypted databases for data at rest, daily automated backups, and role-based access control. Each company's data is completely isolated in a multi-tenant architecture, ensuring that no other organization can access your information.
Where is my data stored?
Data is stored on secure cloud servers with geographic redundancy to protect against hardware failures and regional outages. We use industry-standard hosting providers with SOC 2 compliant data centers, ensuring your data is protected by physical security, network monitoring, and environmental controls.
Who can access my data?
Only users you explicitly authorize. RouteCabin uses role-based access control with admin, manager, and operator roles. You decide who can view, edit, or manage each part of the system. All access is logged, and you can revoke permissions at any time from your dashboard.
Can I export my data?
Yes. You can export all of your data — students, fees, attendance, vehicles, and expenses — to CSV and PDF at any time directly from the dashboard. Your data belongs to you, and we believe you should always have full, unrestricted access to it regardless of your plan or account status.
What happens to my data if I cancel?
Your data is preserved for 90 days after cancellation, giving you ample time to export everything you need. You can download your full dataset at any point during this retention period. After 90 days, all data is permanently and securely deleted from our servers in accordance with our data retention policy.
Still Have Questions?
Our support team replies within 2 hours during business days. Whether you need help getting started, have a technical question, or want a personalized demo — we're here to help.
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