Simplify Home-to-School Transport
RouteCabin gives local authorities, academy trusts and individual schools a single platform to manage home-to-school transport, SEND provision and safeguarding compliance — with GBP billing, GDPR-compliant data handling and DBS tracking built in.
The UK Landscape
Local authorities have a statutory duty to provide free transport for eligible pupils, yet budgets are tightening, SEND demand is rising, and many academy trusts now manage their own fleets. RouteCabin helps every stakeholder do more with less.
Councils must arrange free transport for eligible pupils living beyond statutory walking distances. Managing eligibility, operator contracts and route planning across dozens of schools requires a system built for scale.
The number of pupils with Education, Health and Care Plans has grown significantly. Bespoke routing, trained escorts and individual care plans are now essential rather than optional.
Multi-academy trusts increasingly run their own transport. They need a platform supporting multiple schools, centralised oversight and trust-wide reporting without adding administrative burden.
Transport is one of the largest non-staffing costs for many councils and schools. Optimised route planning, accurate billing and clear spend reporting help stretch every pound further.
Built for UK Requirements
From GDPR compliance to SEND support, RouteCabin addresses the specific regulatory and operational needs of schools and councils across the United Kingdom.
Invoices, fee schedules and financial reports in pounds sterling. Supports termly, monthly and per-journey billing models used across UK schools and councils.
Encrypted storage, role-based access controls, data processing agreements and parent data access requests. Pupil and staff data handled in full compliance with UK GDPR.
Store DBS certificate numbers, issue dates and expiry dates against every driver and escort. Automatic alerts when checks are due for renewal.
Individual care plans, specialist vehicle assignments, wheelchair accessibility flags and one-to-one escort allocation. Routes built around each pupil's needs.
Eligibility summaries, spend-per-pupil breakdowns, operator performance metrics and statutory compliance records — exportable to Excel or PDF.
Manage transport across every school in your trust from one dashboard. Each school keeps its own data while the central team gets a consolidated view.
RouteCabin centralises DBS records, training certificates and compliance documentation so nothing is missed during inspections or audits.
Whether you charge parents directly, invoice the local authority or operate a mix of funded and fee-paying routes, RouteCabin handles billing in GBP.
Real-time notifications ensure parents know where their child is, while councils and trust leaders get operational oversight without chasing updates.
Plan efficient routes that account for UK road networks, school start times and individual pupil needs. Reduce journey times and cut fuel costs.
Nationwide Coverage
Home-to-school transport policy differs between England, Scotland, Wales and Northern Ireland. RouteCabin is flexible enough to support the requirements of each.
Local authorities hold the statutory duty for eligible pupils under the Education Act 1996. RouteCabin supports eligibility tracking, operator contract management and council reporting.
Scottish councils arrange free transport under the Education (Scotland) Act 1980 with different distance thresholds. RouteCabin adapts to Scottish eligibility criteria and reporting requirements.
The Learner Travel (Wales) Measure 2008 sets distinct walking distance thresholds and Welsh-medium school provisions. RouteCabin accommodates Welsh-specific rules and bilingual preferences.
The Education Authority manages transport centrally. RouteCabin supports the cross-community and rural transport challenges unique to Northern Ireland.
SEND Transport
SEND transport is fundamentally different from mainstream provision. RouteCabin is designed to handle the complexity.
Attach detailed care plans to each pupil's profile. Drivers and escorts access medical notes, behavioural guidance and emergency contacts before every journey.
Track wheelchair-accessible vehicles, minibuses and adapted taxis in real time. Flag vehicle requirements against pupil needs so the right vehicle is always assigned.
Assign passenger assistants to individual pupils or routes. Track DBS status, training and availability alongside driver records for complete workforce visibility.
Trusted by UK Schools
"RouteCabin has transformed how we manage transport across our trust. We used to spend hours reconciling spreadsheets from seven schools — now everything is in one place and our compliance records are always audit-ready."
"The SEND transport features are exactly what we needed. Individual care plans, escort tracking and door-to-door routing mean we can genuinely meet each pupil's needs without drowning in paperwork."
"DBS tracking alone has saved us countless hours. We no longer manually check expiry dates across forty drivers — RouteCabin alerts us automatically and we can act before anything lapses."
Common Questions